Facility Executive

1. Keeping track of all vendor and AMC contract for Kochi . Ensure that the Annual maintenance are renewed on time and the AMC as per the contract is carried out for all items under the contract
2. Raise the Change Control Form for all Routine Electrical Maintenance & Emergency Maintenance after informing all SBU’s of the same.
3. Co-ordinate with Blr Facility team/Purchase Dept for processing of PRF and project related works.
4. Processing of all Facility related bills. Maintaining a excel sheet to enter data.
5. Keeping track of all Facility lease request and working on space requirements.
6. Monitoring and tracking of Help Desk tickets assigned to Facility and updating the database accordingly.
7. Taking care of day to day maintenance of facility.
8. Keeping a track of the Pre-paid Electricity Payment of all the present ACS Office floors in the Infopark premises & ensuring the payment release of the same
9. Take care of the Facility team for all day to day functions and prepare duty roster for facility, electrician and Housekeeping.
10. Taking care of Infopark bills and recording any savings or deviations on a normal basis.
11. Weekly to go on facility rounds and check facility updates on daily basis.
12. Check and implement new measures for facility cleanliness.
13. Keeping track of Monthly financials and facility expenses.
14. Keeping tab of all vendor quotes and purchase order.
15. Cost savings sheet maintained on a regular basis and copy sent to Director.
16. Monitor electrical works on the floors and check on regular log sheets, maintenance records and keep a file for the same.
17. Keeping tab of all project works and document files also liaison with the Architect.
18. Directly contact managers/directors for operational issues
19. Co-coordinating with Infopark for all concerned matters.
20. Maintaining the Access Control systems. Processing the Photo ID & Access Card requests of employees.
21. Conducting the Safety & Security Training for employees. Maintaining the Fire Control systems & accessories. Attending Due Diligence Audits.
22. Maintaining of all files of UPS, AC and Electrical for Quality Audits.
23. Prepare weekly meeting points for weekly call with the Director, Facilities
24. Material Movement
25. Follow up & Follow through with vendors & ensure all build out projects are completed as per the deadline.

Admin Responsibilities:

1. Coordinate with transport vendors for daily employee transport & Routing.
2. Travel and hotel bookings/service apartments, for employees and visitors to be taken care.
3. Cafetaria Management
4. Daily courier management.
5. Printing & Stationary
6. Tea & Coffee Vending machines to be taken care.
7. Water dispensers in all floors and supplies for the same.
8. All floor Office equipments like Xerox machine, shredder machines to be maintained.
9. All admin vendor bills processing.
10. Stores Inventory
11. Contract Preparation/ Renewals
12. Admn Vendor quotes & Negotiations
13. Taking care of all the day today admin works


Educational Qualification & Experience - Any Graduate with 5+ years of experience in Facility Management, Good Leadership Quality, Excellent Communication Skills.

Jobs: kochihr@acs-inc.com